Features and Reports
Inventory Add / Edit /
Customer Add / Edit /
Vendor Add / Edit / Delete
Daily Money Report
Inventory Activity Report
Z-Readings Per Station
Credit Card Breakout
Items Sold Below Cost
Purchase Orders and
Sales Screen (Remote and
Many more features and
reports are in the planning and design stage.
free to email us with any ideas or fixes needed on our Cloud)
will be showing you screen shots of the Cloud settings in the
Point of Sale and how to use the Cloud from the Rocket Point of
Sale. Below that, we will show several screen shots of the Cloud
in action. Soon we will have a Videos and a Demo version and
video of the Cloud.
Accessing the Cloud Settings
In the POS, you will notice
a new menu item. This menu item is only turned on if you are
setup and authorized for the Cloud with DotDude.com, Inc., the
makers of Rocket Point of Sale, and you are an authorized Clerk
to access this screen.
The box above must be
checked in the Salespeople screen for you to be able to access
The box shown in red above
will ONLY appear once to allow you to setup the first Cloud
authorized salesperson. After the first authorized salesperson
is setup, you may setup other clerks in the Cloud screen
The next place you will need
to setup is under the Stations Settings, this box above in red
must be checked to allow this sation to access the Cloud screen.
The Cloud Screen
The above screen and the
pages on the above screen may be different than the one on your
POS as new items and features are added. At this time, this is
how these pages look and act.
When you are signed up for
the Rocket Cloud, you are given a group identification, this
allows you to access Cloud data from multiple stores with one
sign-in. All of your stores will be issued the same group data.
The Update Point of Sale
Setting button, will refresh any setting you have concerning
your company and the Cloud. You will ONLY need to click this
button when notified by your dealer or DotDude.com, Inc.
The two large buttons, Send
and Pull, are the main buttons that you will use everyday.
One Sends (pushes) your new data to the Cloud and one
Pulls data down from the Cloud. More discussion on these buttons
to follow below.
Every time something happens
concerning the movement of data, up to or down from the Cloud, a
log is kept. The name of this log file is called
__Cloud_Log.txt and will be
located in your NICKEL folder. See the sample below.
The second page above will
hold many of the settings used by the Cloud and your POS. This
page will look different in your current POS since this
page is having items added to it as new features are added to
If you have an inventory
item that has Not been flagged as a Cloud item (see inventory
screen below) and it is sold at the POS Screen, you will want
this item to flow to the Cloud, so check the box above for this
The setting shown above is
one of the most effective ways of controlling your Cloud
expense. This setting determines how many history records are
sent up to the Cloud. If you want to be able to run ALL of your
reports for any range for a one year period, set the above
setting to 365. If you only need to see history over the last 30
days, set it to 30. The day calculator gives you an estimate of
how many records are going up to the cloud.
Record Push Example.
Let's say you have a average store that does one hundred (100)
different invoices a day and each invoice has an average of five
(5) line items per invoice, so this is 100 header records and
500 detail records for a total of 600 records per day. Let's say
you decide to keep a year's worth of history up on the Cloud,
that would be 600 time 365 days for a total of 219,000
records kept on the Cloud. That's a lot of records, do you need
that much history up on the Cloud?? The same reports can be run
on the POS itself so why store so much data up on the Cloud? We
recommend keeping 30 days, or 18,000 records on the Cloud at any
given time. Of course this is your decision and depends on the
sales traffic your store does.
The Good News. If you
are only interested in maintaining Inventory and running the
Daily Money Report, you will not use much Cloud space. The Daily
Money report is a little different than the one on the POS. On
the POS, you can specify a date and time range, on the Cloud, it
is date only. This takes those six hundred records calculated
per day above and condenses it down to one record. So over a
year's time, you are only talking about 365 record verses
219,000 records. All other money type reports need the detailed
history but not the Daily Money.
So you decided to use the
Cloud but you don't want to go through the inventory and check
every item's internet box one at a time, We have automated the
process for you. Use the feature shown above on the right
side of the screen. You can flag a department only, add other
departments by running this same routine again, you can flag
items that have been sold over the last X amount of days. No use
putting an item up on the Cloud if you haven't sold it in over a
year, or whatever else time period, you want to specify. You can
select a department or all departments and ALSO apply the Last
Day sold filter. In other words flag any item in this department
if it has sold within the last X amount of days.
CAUTION - CAUTION - The check box item (shown
above right side)
Un-Flag and Remove ALL Cloud Inventory
- this wipes out all of your Cloud data
and turns off you Cloud Account. You will be asked several times
if this is what you want to do before this routine is run. You
will get an email from us to verify you want to wipe out all of
your data. You will not be billed the next billing cycle for
future Cloud use but you will also not be refunded any fees on
the current billing cycle.
The button shown above lets
you Refresh all of your POS data to be re-sent to the Cloud.
This is kind of a an override to the pos data to make sure all
records are sent up to the Cloud. This button is very seldom
used and the POS will only let you use this feature once a week.
This time block is to help from keeping vast amounts of data
sent to the Cloud over and over.
Deadly Embrace - You may have
heard of the term Deadly Embrace, here is what it is and how it
works. Within the POS, after a record is
touched, (edited or created), it has a flag
saying, I need to go up to the Cloud.
So lets say you have edit the inventory record of your best
selling item, a Widget, this Widget is already on the Cloud and
you just sold one or edited it, so now the flag on this item
know it needs to go up to the Cloud and is waiting on the next
trip up. Let's say you boss is at home and decides to raise the
price of the Widget and edits the Widget so it now sell for a
$1.25 instead of the old price of a $1.00. The Cloud Widget now
has it's flag set to go back down to the POS on the next
download. Now we have a deadly embrace, which one
over-writes which one?? We suggest setting the choice to Cloud
Can Overwrite Store and Check the option Skip Critical Fields.
What this does in this scenario is allows the the Cloud to push
down fields found on the Widget like Description, pricing and
other NON critical fields. What it does NOT do is overwrite
fields items such as, amount of money made, quantities on hand,
number sold and other money fields. After a round of uploads and
downloads, everything comes back into sync and everything is
good with the Cloud world once again.
The above screen allows you
to setup Clerks to be able to access the Cloud and to limit them
to certain areas of the Cloud. The first clerk we setup in the
salesperson screen will be here. We suggest you change their
password immediately. Name and Sign On Code are pulled from the
Salesperson screen and cannot be changed here.
Some parts of the POS send
data to the Cloud automatically, such as an edited or new
inventory item, and new or edited customer or vendor. This
automatic send of data happens when you exit the screen in
question. Say you edit an inventory item, exit the screen, for a
brief millisecond, that item is sent to the Cloud.
For an inventory item to go
to the Cloud, the checkbox shown in yellow above must be
checked. All customers and vendors go to the Cloud if you so
choose to have any of them go.
Below is the first screen
you will see entering the Rocket Point of Sale Cloud.
You will need to sign-in
with your NSI number, code and password established above. Your
NSI number can be found on the POS About screen at the top line
of the screen.
Depending on the rights you
were given in the Cloud setup screen, is what options will show
on the Cloud menu when it appears. Example, the person that
signed-in below only has rights to the Reports and Inventory
Some of the screens below
were reduced in size to fit on this screen.
Below we will show you how easy it is to do
a Sale on the Rocket Cloud. After clicking on the Sale button
above, the screen below will come up, Is this a CASH Sale or you
selling to a customer you have on file?
Select a customer for the sale.
In this case, we picked Anina and we are
ready to enter the items she wants to purchase. This can be done
on your iPad, cell phone, MS-Surface or any other internet
capable device. You can also use a barcode scanner to quickly
add items to the sales screen.
Below we have added a few items to the sales
screen. You will notice we changed the HOLD name to just ANNIE,
this allows the POS to open this sale easier if this customer is
known by a more friendly name.
The Yellow box around the EACH price
notifies you that this item is being sold below cost. The orange
box around the Qty lets you know the item does NOT have as many
in stock as you are trying to sell. You can open a second Cloud
window showing the item in question and see exactly how many
items you do have in stock. Remember, the POS updates the item
count as they are being sold on the Point of Sale and the Cloud
updates the item count on the Point of Sale as they are being
Note also, you have a running total and
count on the Cloud invoicing screen. This sales data is then
opened on the Point of Sale and all taxes and tendering is
calculated automatically when you are ready to finalize the
End of Sales Screen Shots
Shown below is the Inventory
Search Screen. It is very powerful and will find any item or
groups of items instantly. You may also pull up items from your
other stores or from certain departments.
The results will come up in
a grid, 25 items at a time. Click on the SKU and it will take
you to that item.
The screen below show the
inventory edit screen (not shown to
scale). You can save edits to your store or all of
your stores at once.
Here is the current Reports
Menu, which will be expanding very quickly.
Below is the Daily Money
report screen setup
Below is a Typical Daily
Money report. Only data that is NOT zero shows up on the report
(except tax). The report may have up to 30 lines
depending on the data generated by your different sales
types and tenders at the POS.
Inventory Activity report
request page is shown below. As you can see, there are many
Filters you can apply to certain reports.
Below is a typical Inventory
Activity report (not shown to scale)
Below is a Credit Card Report with Breakout.
Orders - Below are a few of the key screens from the
Rocket Cloud on doing a Purchase Order - some screens are NOT to
scale so they may fit on these pages.
One of the best liked feature of the Rocket
Cloud PO system is you can start a PO on the Point of Sale,
finish it on the Cloud and start the PO either place and receive
We use the exact same logic on generating a
PO on the Rocket Cloud as found in the Point of Sale. This means
all your settings will work on the Cloud without any additional
work on your end.
Below we generated a PO, we can edit it,
delete items and add other items just like in the Point of Sale.
When editing an item, we once again use our
quick buttons to make the quantity entry easy and fast.
Once the PO is like you want it on the
Cloud, prep the PO for download to the Point of Sale.
The Point of Sale will automatically pull
down the PO or you can force it to by clicking the button below.
Once this click happens, you can do a Receive in the Point of
Sale or the Cloud.
Receiving works very similar to receiving on
the Point of Sale. You can have the receive grid list shown in
just about any order you'd want. You can also reverse the order
in a certain column.
Below we show all POs that are waiting to
receive, click on the Grid line and the receive window will
Below we have told the PO receive routine we
have already logged in the items shown in yellow. We can at the
same time edit our retail pricing and our cost. Remember, this
is passed down to the Point of Sale automatically.
We are often asked, why bother with a PO
receive through the Rocket Cloud? Imagine you have a hundred
different items on order, they come in, all with different
quantities on hand, You want to verify the counts and log them
in. Would this be easier doing with a piece of paper going
around and writing everything down, or using your iPad with a
scanner and just scanning everything? It will take about 90%
less time using your iPad versus doing all of this receiving by
This is just
a small sampling of the Cloud and how it works. No setup on your
end. Very easy to use. Keep watch this website for more